Award and control sub-contract work
Sub-contract and labour work is where a lot of construction margin is won or lost — and where control is often weakest. BuilderX Pro brings work orders under a configurable approval flow, ties payments to work actually done, and keeps a running account per contractor.
Project managers · procurement · contracts · finance
Work Orders · 8 active
Approval flowWhere sub-contract control breaks down
Rates are agreed verbally, so there’s no consistent record of what was authorized.
Without a work order to measure against, every bill becomes a negotiation.
Payments and advances accumulate with no clear link to the value completed.
Retention that is never tracked is retention that quietly leaks.
Everything the work orders & vendors module does
Work orders & approvals
Award work with control, not a handshake.
- Work order dashboard
- Configurable work-order approval flows (org & settings)
- Award with defined scope, quantities & rates
- Approval before work begins, with an audit trail
Payments
Pay against work actually done.
- Work-order payment requests
- Payment requests linked to the work order
- Approval before payment
- Running account per contractor
Labour & rates
Standardize how you contract labour.
- Labour categories
- Labour types with rates
- Bulk labour-type creation
- Work-order workers management
Vendors
Keep contractor records straight.
- Vendor records with audit trail
- Connected to finance for payments and ledgers
- Configurable per-organization settings
From start to finish
Define & award
Specify scope, quantities, and rates, and award the work order through an approval flow.
Execute
Track progress against the work order, tied to daily progress reports.
Request payment
Raise a payment request for the value completed, less retention.
Approve & pay
The request passes approval, and the amount lands on the contractor’s running account.
Questions about work orders & vendors
A work order awards a defined scope of sub-contract or labour work with agreed rates and terms. It authorizes the work, sets the basis for measuring and paying for it, and creates a shared record — governed by configurable approval flows.
Work is measured against the work order, a payment request is raised for the value completed (often less retention), and the request passes through an approval flow before payment. Requests link back to the work order and post to the contractor’s running account.
Yes. Work-order approval flows are configurable at the organization and settings level, so they match your actual hierarchy.
Ready to see the work orders & vendors module in action?
Book a walkthrough and we’ll show you exactly how it fits your workflow — with the rest of the platform behind it.